Nothing says “I appreciate the time you gave me” like a well written thank you letter after an interview and especially after a job offer. Whether you send it via email or snail mail, it’s a definite must in the realm of career success. I’ve heard many stories from hiring managers who said they had two perfect candidates for one job. One candidate sent a thank you letter, the other did not. Can you guess which one got the job?

A few thank you letter tips:

1) Be brief: A short “thank you for the time you spent speaking with me about the wonderful opportunity” would suffice if you have nothing else to say.  A paragraph or less is perfect!

2) Timeframe: Send the day of or after your interview. If you don’t know the person’s email address, ask for one of their business cards at the end of your interview. If you forgot, simply call the receptionist at the company and they should be happy to provide it. If they won’t give it to you, explain you interviewed with the person the day before, and would like to send them a thank you letter/email. 

3) One thank you letter for each person you interview with. No more, no less!

4) Content: Include a brief recap of what you spoke about during your interview. Be brief, but do include a mention of why you’re the best candidate for the job. 

5) Close: A separate sentence that reads, “Feel free to contact me if you have any questions or need further information. I look forward to hearing from you.”

Sample Thank You Letter: 

Their Title
Address of Company
XXXX Hire Me Drive
Dallas, Texas XXXXX

Dear Ms. Hiringmanger,

Thank you for the time you took this afternoon to discuss the management opportunity with EDS Incorporated. It was pleasure meeting you and meeting several members of your staff. I particularly enjoyed our tour, including the manufacturing area and executive suites. 

In addition to the information we discussed, I thought of another project I recently started working on which would make me a valuable member of your team. I’m currently working on an instructional design project for DG Manufacturing, one which includes a complete training for manufacturing technicians, both instructor-led and web-based training. Some of those materials are enclosed for your review. 

Feel free to contact me if you have any other questions or need further information. I look forward to hearing from you and being a part of your team. 


Sam Jobseeker
email address here